Making an official purchase order template can be a pretty hefty task, we offer you here a purchase order template so you do not have to worry about making a purchase order from the scratch. But before we get into the details of the template, I would like to explain to you what a purchase order really is, and why it is so important in the business world. You may also need a Sales Invoice Template.
When you start a new company, you are surely aware of the fact that it is not a one-man job. It requires a whole lot of social and professional interaction, it requires manpower, it requires ideas, and most important, it requires products. The business may entail a lot of other goals and objectives, but we can all agree that it can simply be defined as selling and buying products to make a profit.
To create a purchase order manually from Microsoft word, indicate the following: Header – Should have the company name, purchase order date, business address, and order number. Vendor information – indicate the details of the correct recipient of the PO, such as the name of the seller and the address. Ship to -This is the place you record. Jul 8, 2017 - This website is for sale! Besttemplates123.com is your first and best source for all of the information you’re looking for. From general topics to more of what you would expect to find here, besttemplates123.com has it all. We hope you find what you are searching for! Purchase Order Template About Help Blog Upgrade. Free Purchase Order Generator. Purchaseordertemplate.org is the easiest way to quickly complete a purchase order form and print it directly from your browser. The printable template even completes all of your calculations for you.
So every company/ business that wants to make a name for itself knows what the business world demands. It is competitive and knows no mercy; you have to constantly put up new products, more products. In other words, you have to have something different on the plate. you may be looking for Travel Itinerary Template.
With that being said, making and releasing products in itself could be a problem. You just do not make one overnight and start selling it the next day, you would need employees, and the primary requirement in making new products is the resources or raw material that ultimately gives you final output. Where do you get these resources? Easy, you purchase them from another seller. That is where you would want to know what a purchase order is and how to use a purchase order template. Download Sales Invoice Template.
Free Purchase Order Template For Excel
What is a Purchase Order?
A purchase order is basically a document the buyer uses to officially list a set of certain products that they have to buy in the future. The significance of this document is that the buyer legally binds a seller by committing to pay to him at a fixed price in the future.
We have all online shopped before, I am sure. Issuing a purchase order can be pretty similar to cash on the delivery online experience. You order a set of items before you pay for them, and you pay for them when they arrive at your doorstep. Although there is a heap of difference, including the fact that a purchase order (in this case) is purely a business-to-business transaction, between the actual processes, the basic outline is pretty similar.
You want to make a new product, or you want to resupply some old products, you order a list of raw materials, or supplies you would make that particular product with through a purchase order template, the supplier delivers the supplies to you, you pay the supplier after your items have been delivered to you.
What this Purchase Order Template offers you
How can you make a purchase order, you ask? Well here is the fun part, you don’t! Because we offer you here a free purchase order template that you can use. It has everything you would generally need in a purchase order template, and it is very easy to use as well.
This purchase order (PO) template for Excel is a simple and budget-friendly solution for your business. If you need to create purchase orders, you may not need special software. If you already use Excel or Google Sheets, just download our Purchase Order Template and customize it to create an order form with your contact and shipping information.
Free Purchase Order Template For Mac Download
This PO template was created based on our original sales invoice template, so buyers and sellers can benefit from using similar tools. If you are a vendor and need a purchase order form template for your customers to use, you can simply point them to this page.
Purchase Order Template
for Excel, OpenOffice, and Google Sheets'No installation, no macros - just a simple spreadsheet' - by Jon Wittwer
Download
⤓ Excel (.xlsx)⤓ Google SheetsOther Versions
License: Private Use (not for distribution or resale)
To create a purchase order, follow these steps:
- Customize the purchase order spreadsheet by adding your company's name, contact, and shipping information.
- Add the seller's contact information in the Vendor section.
- Save a backup copy of your file (perhaps a separate copy for each major vendor).
- After you complete the order form, save a copy for archival purposes.
- Save the PO as a PDF file and email it to your supplier.
You can use the Purchase Order Tracker spreadsheet to keep track of the POs that you create. Doing this will also help you know what PO# to assign to the next order.
⤓ DownloadLicense: Private Use
(not for distribution or resale)
Description
This version of the purchase order template includes drop-down lists for selecting the Vendor and the Ship To location, using the technique described on the Customer List page.
What is the difference between an invoice and a purchase order?
Free Purchase Order Template For Mac Pages
A Purchase Order (PO) is an official order form completed by the buyer to communicate the specific services and products the buyer agrees to purchase from the seller, including descriptions, quantities and prices. An invoice is created by a seller to bill a client for products and services. A purchase order is not a bill.
When the seller accepts the purchase order, it becomes a legally binding agreement between the seller and buyer. The seller will then prepare an invoice as either a receipt for payment already recieved, or to request payment. When a PO is used, the invoice should include the PO Number as a reference. When products are shipped, the seller includes a packing slip in the package which should reference the PO Number and/or Invoice Number.
The purpose of a purchase order is to communicate exactly what you want to buy from the seller, how you want the order and shipment handled, and to provide an official record (i.e. contract) that can help protect both the buyer and seller if there are problems with the the payment or delivery. A purchase order system is especially important in a business when multiple people are handling purchases, inventory, and accounting.
Related Order and Invoice Templates
How to Use and Fill Out the Purchase Order Template
Values within [brackets] are meant to be replaced with your company (the buyer) or vendor (the seller) information. Below are descriptions of fields used in the worksheet:
- [Company Name]: The main title and address listed at the top of the order form is for the buyer - the company requesting the order.
- P.O.#: The Purchase Order number is used by the buyer to track their POs.
- Vendor: The name and address of the vendor (the seller).
- Ship To: Your company's name and address - where you want the products to be shipped to.
- Requisitioner: The name of the person ordering the products (the buyer). This person is usually the contact listed at the bottom of the order form.
- Ship Via: The method of shipment such as 'UPS Ground', 'Federal Express', that the buyer is requesting.
- F.O.B.: This stands for 'Free On Board' which is usually 'Destination' or 'Shipping Point'. For more information, see F.O.B. at wikipedia.com
- Shipping Terms: This field is usually used for payment terms such as the method of payment or when the payment is due (usually set by the vendor or seller). Details that don't fit within the Terms field can be described in more detail in the Special Instructions block.
For general information about purchase orders, see Wikipedia.com.
Free Purchase Order Template Pdf
How to Send a Purchase Order to a Supplier
The recommended way to send the completed PO to a vendor is to email a PDF version of the document. Excel allows you to easily convert your worksheet to a PDF by using Save As and selecting PDF from the type list. If using Google Sheets, go to File > Download As > PDF Document (.pdf). You can also print out the PO and mail it to the supplier if emailing isn't an option.
If you are a Vendor or Supplier and want to send a pre-completed purchase order template to a specific client (containing your address info for example), you may do so provided that the TermsOfUse and/or © worksheet is not hidden, removed, or modified, and as long as you don't put the spreadsheet on the internet. You are welcome to create a printable PO as a PDF file and put that on your website for your clients to use, but we'd prefer that you simply refer them to this page to download their own spreadsheet.